IMPORTANT COVID REGULATIONS UPDATE – For all Competitors, Officials, Technical, Marshals and Spectators Attending the 44th Hoghton Tower Sprint 25th July 2021
In line with this policy we are notifying all Competitors, Officials, Technical, Marshals and Spectators of the current Covid Risk Assessment via email and social media.
Please ensure to read the following information as it is the ACU latest Covid guidance applicable to this event, and supersede the information in the Supplementary Regulations.
Travel to/from the Circuit/Venue. Travel to and from the circuit/venue should conform to UK Government advice / guidance in place at the time.
Competitors / Officials or someone in their household or support bubble showing coronavirus symptoms, everyone in that household / support bubble should stay at home. If a competitor / official or a member of the household or support bubble are contacted as part of the test and trace programme, the individual contacted should stay at home. If that individual becomes symptomatic, everyone in the support bubble must self-isolate and stay at home.
Signage. Signage should be displayed prominently at the venue in obvious locations where persons are likely to congregate to emphasise any personal spacing measures that may be in place in accordance with UK Government advice/guidance issued.
Accommodation at / around the Circuit/Venue. Overnight stays in self-contained accommodation at Circuits and domestic overnight accommodation in hotels is permissible.
Event Duration. Event Organisers may hold two (or more) day events.
Face Coverings. Face coverings may be required to be worn where personal spacing is acknowledged to be difficult.
Signing On. Signing on should take place in accordance with any reasonable personal spacing measures in place at the time of the event taking place.. Race Office staff may consider the use of face coverings if they wish to do so. A wet signature is not required at Signing On. A process is put in place which allows Race Administration staff to verbally ask each competitor if they agree to the standard declaration (which could be posted in large letter format on the counter) and then tick a box next to that competitors name on the Signing On sheet. It is important that more than one person witnesses the individual agreeing to the standard declaration. Alternatively, if Organisers want to sign on competitors in the normal manner, then they may make provision to obtain disposable pens for competitors to sign on or ensure competitors are aware that they are required to bring a pen with them to sign on at the Race Office. Individual slips of paper (complimentary slip size) will be required to be signed by each individual to state the competitor agrees with the requisite declarations as defined on the Entry Form for the event. The slips of paper are then deposited into a box which is to be sealed once Signing On is complete. Race Office staff are advised against handling the competitors’ licence. Riders should hold the licence sufficiently for the Race Office staff to be able to view the photograph and turn the licence on the flip side so the Race Office staff can view the reverse of the licence.
Technical Inspection. Machines/clothing/helmets etc. to be placed in a designated area as indicated by the Technical Official, the competitor then follows instructions to allow the Technical Official to carry out the inspection. Technical Officials to wear face masks if they wish. Competitors should also wipe their clothing/helmets with a disinfectant wipe/cloth before taking their kit for Technical Inspection. Signing of the necessary declarations as per the measures outlined above for Signing On. It is important that existing protocols relating to stickers being placed on the machine to notify the machine has passed through Technical Inspection remains for several reasons. A suggestion is as follows, this can be adapted to suit individual Club needs, but the principle remains the same: Each Technical Official gets a sheet of stickers, the same Official checks the bike on its stand and when he is happy puts the sticker on the bike and signs the card. The sticker gets a quick wipe with an anti-bacterial wipe and the rider gets his/her clothing inspected and the process is repeated for the helmet. The card is signed, wiped clean and the rider picks it up from the table.
At signing on, the rider shows both sides of the card to the Race Admin team and when they are happy the rider puts it in the box. Race Admin Team ask the rider if he/she understands and accepts the conditions on the Sign On form and ticks the box alongside their name on the Signing On sheet. Practice Permit is wiped and placed on the table for the rider to present at the assembly Area. At the Assembly Area the rider shows the card (as proof that they have gone through all processes) and puts the card in another box. Neither box of cards needs to be touched by anyone unless the Technical Card is required after a serious incident. Filing and collating can be done after the 72 hour lifespan on paper of the virus has expired. If that happens, one person with protective gloves can go through the cards and select the correct Tech Card for the file.
Rider Briefings. Rider briefings should be avoided where possible and information conveyed electronically / social media and by Final Instructions. However, it may be necessary to speak to all riders for a particular reason and if this is the case, then communications should be conveyed by the Venue Tannoy system / by loudspeaker or if neither of those are possible by organised groups of 30.
Marshals. Marshals should be given suitable PPE (face masks / gloves) which may be utilised when dealing with an incident. Hand Sanitizers/hand gel to be made available at each Marshal point. Organisers should always ensure that Marshals are conscious of and satisfied with their own safety. As all Marshal activity takes place outdoors, the decision to wear face masks throughout the event should be a local / individual decision. Most of the Marshal demographic will now have received their first vaccine at least. Where possible personal spacing (1 metre+) should be maintained and if this cannot be maintained then it is incumbent on each Marshal location or individual whether they wish to wear face coverings throughout the event.
On Track Activity. Start Line Officials to acknowledge and where possible observe personal spacing measures.
Podium presentations. Podium presentations may take place. All personnel are to observe personal spacing measures where appropriate.
Washroom / Toilets. Signage should be displayed to emphasise control measures in place regarding washroom / toilet facilities.
Sidecar Crews. Sidecar drivers and passengers can be parked adjacent to each other but must adhere to personal spacing measures in place. Sidecar drivers and passengers must adhere to the rules surrounding the coming together of separate households / support bubbles.
Use of Equipment / Tools. Tools and other accessories should not be shared between individuals / teams / mechanics.
And finally from Marshals North West, we wish you all the best and thank you for your support, take care and have a great day.
Marshals North West
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